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CONDITIONS RELATING TO A SPECIAL REGISTRATION NUMBER OR A PROVINCIAL PERSONALISED REGISTRATION NUMBER: GAUTENG PROVINCE
  1. DEFINITIONS

    1. "Number" for the purpose of this document means a special registration number or a provincial personalised registration number, whichever the case may be.
    2. "Prescribed fee" for the purpose of this document means the fees as prescribed from time to time for the Gauteng Province by regulation under section 132 of the Road Traffic Act, 1989.
    3. "Security sticker" for the purpose of this document means the self adhesive sticker on which the number is displayed and which is intended for display as determined in this document.

  2. ACQUISITION OF A NUMBER

    The issue and registration of a number in the name of a user allows the user to have that number allocated as registration number to a motor vehicle of which the user is the owner and does not imply or confer ownership.

  3. ALLOCATION OF A NUMBER

    A number may only be allocated to a motor vehicle -

    1. of which the registration certificate, in the case of a special registration number, is submitted together with the application;
    2. of which the owner is the holder of a special or personalised registration number certificate; and
    3. which has to be licensed in the Gauteng Province.

  4. PERIOD IN WHICH TO LINK A NUMBER TO A MOTOR VEHICLE

    1. A special registration number has to be linked by the user to the motor vehicle concerned within 21 days from the date of issue of a certificate of registration thereof The date of liability for licensing is the date on which the PRN certificate is issued.
    2. A user of a personalised registration number will be required to, within 21 days from the date of issue of a registration number certificate license a motor vehicle within the Gauteng Province with the said number.
    3. Should the applicable period lapse without the user linking and licensing as prescribed in sub-clause (1) and (2), the monies paid will be forfeited to the Province and the number will revert to the Province.

  5. FEES PAYABLE

    A prescribed fee shall be payable for -

    1. the registration of a number within 21 days from the date on which the user is advised of the approval of a number. The fee for the registration of a personalised registration number includes the cost of manufacturing of a set of two number plates and the security sticker by the Province. Personalised registration number plates must only be provided by the Province or its appointed agent;
    2. replacement of damaged or lost personalised number plates and the security sticker;
    3. allocation of the number to a motor vehicle;
    4. transfer of a number from one motor vehicle to another motor vehicle; and
    5. issue of a duplicate registration certificate for a number.

  6. PROCEDURE FOR ALLOCATION OF A NUMBER TO A MOTOR VEHICLE

    1. The intended user must apply for the allocation of a number to the motor vehicle of the user and the licensing of a motor vehicle (forms RLV and MVR 2) at the appropriate registering authority.
    2. The registration number certificate, acceptable identification, the prescribed fees and the pro rata license fees have to accompany the application.

  7. MOTOR VEHICLE LICENSE AND CLEARANCE CERTIFICATE

    On the date on which the registration number of a motor vehicle is changed, the license and clearance certificate of that motor vehicle becomes null and void and liability for licensing arises on the same date.

  8. DEATH OF USER OF A NUMBER

    1. In the event of the death of a user of a number, the number may be transferred to the surviving spouse of the deceased user. The spouse will be required to submit an application (on form PRN 1), the registration number certificate (PRN 2), acceptable identification, a copy of the death certificate and a letter to this effect from the executor/executrix of the estate, to the Province. Only in this instance will the prescribed fee for the registration, allocation and transfer of the number not be payable.
    2. In the event of the death of a user, where there is no surviving spouse, the number will revert to the Province.

  9. SURRENDER OF A NUMBER

    Numbers may be surrendered to the Province if the numbers are no longer required. No reimbursement of funds will take place.

  10. STOLEN MOTOR VEHICLES

    1. In the event of the motor vehicle to which a number has been allocated, being stolen, and the South African Police Service (SAPS) places a stolen mark against the number, the number will not be made available for use within 5 years of the placement of the stolen mark. Provided that if the motor vehicle is recovered within this period, the user may regain use of the number. The release of the number may only be considered if the SAPS has removed the "S" mark and has confirmed in writing that the number has been removed from the stolen vehicle register and provided the user undertakes not to hold the Gauteng Province liable for any loss or damages that may occur as a result of the release.
    2. The number will remain allocated as determined in these conditions during the period of 5 years referred to in subclause (1).

  11. TRANSFER OF NUMBER

    1. In the event of transfer of a number, the current user has to present -
      1. the PRN 1 form completed by the user and the new user;
      2. acceptable identification of the user and the new user;
      3. the original registration number certificate (PRN 2);
      4. the prescribed fees for the registration and transfer of the number; and
      5. in the case of a special registration number, the registration certificate of the motor vehicle, to which the number will be allocated.
    2. Application for the change of a number has to be submitted to the Province as prescribed by regulation 200 of the Road Traffic Regulations. Upon approval the motor vehicle has to be re-licensed with the next system registration number to enable the release and re-issue of the number to the new user.
    3. The new user will be required to, within 21 days from the date of issue of the registration number certificate (PRN 2), license the motor vehicle concerned with the number concerned. Should this period lapse without the new user doing so, the monies paid will be forfeited and the number will revert to the Province.

  12. TRANSFER OF A NUMBER BETWEEN MOTOR VEHICLES OF THE SAME USER

    In order to transfer a number from one motor vehicle to another motor vehicle of the same user, application to change the number(s) must be made to the Province. If approved, another number or the next available system registration number first has to be allocated to the motor vehicle from which the number must be removed. Thereafter the motor vehicle to which the number must be allocated is licensed and the new number allocated to it, subject to the payment of the prescribed fees.

  13. RETENTION OF NUMBER

    Should the user of a number wish to sell the motor vehicle to which a number has been allocated but retain the use of the number, application in terms of regulation 200 of the Road Traffic Regulations for the change of the number of the said motor vehicle is required and upon approval the user has to apply to the appropriate registering authority for the allocation of another system registration number at the prescribed fee. In order to retain the number, the current user must complete a PRN 1 form requesting a duplicate certificate, and attach the original PRN certificate to be defaced by the Province. A new certificate will reflect a new date of issue, thus granting the user 21 days in which to link and register the number to a motor vehicle. Should this period lapse without the user doing so, the monies paid will be forfeited and the number will revert to the Province.

  14. DE-REGISTRATION OF A MOTOR VEHICLE LICENSED WITH A NUMBER

    A number will automatically be removed from the motor vehicle by the NaTIS as soon as it is de-registered and the user will either have to have it allocated to another motor vehicles of which the user is the owner, surrender it or apply for the transfer of it to another person.

  15. CHANGE OF REGISTERING AUTHORITY WITHIN GAUTENG PROVINCE

    In the event of the user of a number changing registering authorities within the Gauteng Province, form NCO must be completed reflecting the new address and submitted to the appropriate registering authority to ensure that the renewal notice reflects the correct registering authority.

  16. CHANGE OF PROVINCIAL AUTHORITY

    In the event of the user of a number relocating to another province, which would involve a change of registering authority in respect of that motor vehicle, the user is required to re-license the vehicle at the new registering authority on expiry of the license. In this instance the number will revert to the Gauteng Province.

  17. APPLICATION FOR A DUPLICATE SPECIAL OR PROVINCIAL PERSONALISED REGISTRATION CERTIFICATE (PRN 2)

    An application for a duplicate PRN 2 shall be made to the Province on form PRN 1 and on form DCT, and shall be accompanied by acceptable identification of the current user and if the current user is an organization, that of its proxy and representative and a letter of appointment of proxy and the prescribed fee for the duplicate document.

  18. MANNER OF APPEAL REGARDING THE DESIRABILITY OF A NUMBER

    The Province shall decline an application for any number that is offensive in any manner (i.e. blasphemous, undesirable or obscene). However, the aggrieved applicant may appeal to the MEC concerned against the refusal of such application and the decision of the MEC as to the desirability of a number shall be final.

  19. FORFEITED/SURRENDERED NUMBERS

    In the event of surrendering, relocating or forfeiting of a personalised number the original number plates shall be returned to the Province.

  20. DAMAGED OR LOST PERSONALISED NUMBER PLATES

    Whenever a personalised number plate is lost or damaged to such an extent that replacement is required, the user of such number shall in writing apply to the Province to replace the lost or damaged number plate. Acceptable identification, the remains of the damaged number plate, the prescribed fee for the replacement of the number plate and a declaration stating the reason for the request shall accompany the application.

  21. DISPLAY OF A NUMBER AND THE SECURITY STICKER

    After licensing of the motor vehicle the user must display the number on the motor vehicle concerned as prescribed by the Road Traffic Regulations and affix the sticker inside the rear window on the lower left hand corner of the window.
    If the motor vehicle does not have a rear window, or if the rear window is not transparent, the sticker must be fitted as prescribed for the display of a clearance certificate.
I acknowledge, that I have read and understand the conditions applicable to the use of a special or personalised registration number and I undertake to abide by these conditions. I accept that in explaining the conditions to me Plates has merely tried to help, and that I must read the regulations and not rely on the explanation. I hereby authorise Plates to sign on my behalf all documentation in connection with the issue of the registration numbers and plates to me.

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